Rules for Archival Description (RAD) data entry and CSV template¶

Title proper¶

Template field Title proper

CSV Column title

RAD Rule Enter the title proper, either transcribed or supplied (RAD 1.1B)

EAD

At a parent level:

<archdesc level="[name of level]">
   <did>
      <unittitle encodinganalog="1.1B">

At a child level:

<c level="[name of level]>
   <did>
      <unittitle encodinganalog="1.1B">

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General material designation¶

Template field General material designation

CSV Column radGeneralMaterialDesignation

RAD Rule Select the General Material Designation at the highest level of description. If there are more than three, select “multiple media.” (RAD 1.1C)

EAD

<archdesc>
   <controlaccess>
      <genreform encodinganalog="1.1C">

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Parallel title¶

Template field Parallel title

CSV Column alternateTitle

RAD Rule [W]hen applicable, transcribe parallel titles that appear in conjunction with the formal title proper…(RAD 1.1D)

EAD

<archdesc level="[name of level]" relatedencoding="RAD">
   <did>
      <unittitle type="parallel" encodinganalog="1.1D">

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Other title information¶

Template field Other title information

CSV Column radOtherTitleInformation

RAD Rule Transcribe other title information that appears in conjunction with the formal title proper. (RAD 1.1E)

EAD

<archdesc>
   <did>
      <unittitle type="otherInfo" encodinganalog="1.1E">

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Title statement of responsibility¶

Template field Statements of responsibility

CSV Column radTitleStatementOfResponsibility

RAD Rule “At the item level of description, transcribe explicit statements of responsibility appearing in conjunction with the formal title proper in or on the chief source of information…” (RAD 1.1F)

EAD

<archdesc>
   <did>
      <unittitle type="statRep">

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The data entry fields for Title notes. Multiple title notes can be added by clicking “Add new.”

Title notes- Statements of responsibility¶

Template field Title notes- Statements of responsibility

CSV Column radTitleStatementOfResponsibilityNote

RAD Rule “Make notes on any statement(s) of responsibility that appear outside the chief source of information or that appear on the chief source, but not in conjunction with a formal title proper. Record statements of responsibility that appear on the chief source of information for a file or series, if applicable.” (RAD 1.8B5)

EAD

<archdesc>
   <odd type="titleStatRep">

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Title notes- Attributions and conjectures¶

Template field Title notes- Attributions and conjectures

CSV Column radTitleAttributionsAndConjectures

RAD Rule “Make notes on authors to whom the unit being described has been attributed, and cite sources, if appropriate.” (RAD 1.8B6)

EAD

<archdesc>
   <odd type="titleAttributions">

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Title notes- Continuation of title¶

Template field Title notes- Continuation of title

CSV Column radTitleContinues

RAD Rule “Complete the transcription if the formal title proper and/or other title information was abridged in the description.” (RAD 1.8B4)

EAD

<archdesc>
   <odd type="titleContinuation">

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Title notes- Source of title proper¶

Template field Title notes- Source of title proper

CSV Column radTitleSourceOfTitleProper

RAD Rule “Indicate the source of a title proper, when appropriate.” (RAD 1.8B2)

EAD

<archdesc>
   <odd type="titleSource">

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Title notes- Variations in title¶

Template field Title notes- Variations in title

CSV Column radTitleVariationsInTitle

RAD Rule “Make notes on variant titles appearing outside the prescribed source of information. Make notes on titles by which the unit being described has been traditionally known other than the title proper.” (RAD 1.8B1)

EAD

<archdesc>
   <odd type="titleVariation">

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Title notes- Parallel titles and other title information¶

Template field Title notes- Parallel titles and other title information

CSV Column radTitleParallelTitles

RAD Rule “Make notes on parallel titles and other title information not recorded in the Title and statement of responsibility area if they are considered to be important.” (RAD 1.8B3)

EAD

<archdesc>
   <odd type="titleParallel">

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The data entry fields for Level of description, child levels, Repository and Identifier. Multiple child levels can be added by clicking “Add new.”

Level of description¶

Template field Level of description

CSV Column levelOfDescription

RAD Rule Select a level of description from the drop-down menu. See RAD 1.0A for rules and conventions on selecting levels of description.

EAD

At the parent level:

<archdesc level="fonds" relatedencoding="RAD">

At the child level:

<dsc type="combined>
   <c level="[name of level]">

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Add new child levels¶

Template field Identifier, Level, Title, Date

CSV Column See notes below

RAD Rule Indentifier Enter an unambiguous code used to uniquely identify the description. Level Select a level of description from the drop-down menu. See RAD 1.0A for rules and conventions on selecting levels of description. Title Enter the title proper, either transcribed or supplied (RAD 1.1B).

EAD N/A

Repository¶

Template field Repository

CSV Column repository

RAD Rule Select the repository that has custody and control of the archival material. The values in this field are drawn from the Authorized form of name field in archival institution records. Search for an existing name by typing the first few characters of the name. Alternatively, type a new name to create and link to a new archival institution.

EAD

<archdesc>
   <did>
      <repository>
         <corpname>

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Reference code¶

Template field Identifier

CSV Column identifier

RAD Rule Enter an unambiguous code used to uniquely identify the description.

EAD

<archdesc>
   <did>
      <unitid encodinganalog="1.8B11">

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Edition statement¶

Template field Edition statement

CSV Column radEdition

RAD Rule “Transcribe the edition statement relating to the item being described.” (RAD 1.2B1) “If the item being described lacks an edition statement but is known to contain significant changes from other editions, supply a suitable brief statement in the language and script of the title proper and enclose it in square brackets.” (RAD 1.2B3)

EAD

<archdesc>
   <did>
      <unittitle encodinganalog="1.2B1">
         <edition>

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Edition statement of responsibility¶

Template field Edition statement of responsibility

CSV Column radEditionStatementOfResponsibility

RAD Rule “Transcribe a statement of responsibility relating to one or more editions, but not to all editions, of the item being described following the edition statement if there is one.” (RAD 1.2.C1) “When describing the first edition, give all statements of responsibility in the Title and statement of responsibility area.” (RAD 1.2C2)

EAD

<archdesc>
   <did>
      <unittitle type="statRep" encodinganalog="1.2C">
         <edition>

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Statement of scale (cartographic)¶

Template field Statement of scale (cartographic)

CSV Column radStatementOfScaleCartographic

RAD Rule “Give the scale of the unit being described…as a representative fraction (RF) expressed as a ratio (1: ). Precede the ratio by Scale. Give the scale even if it is already recorded as part of the title proper or other title information.” (RAD 5.3B1)

EAD

<archdesc>
   <did>
      <materialspec type="cartographic" encodinganalog="5.3B1">

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Statement of projection (cartographic)¶

Template field Statement of projection (cartographic)

CSV Column radStatementOfProjection

RAD Rule “Give the statement of projection if it is found on the prescribed source(s) of information.” (RAD 5.3C1)

EAD

<archdesc>
   <did>
      <materialspec type="projection" encodinganalog="5.3C1">

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Statement of coordinates (cartographic)¶

Template field Statement of coordinates (cartographic)

CSV Column radStatementOfCoordinates

RAD Rule “At the fonds, series or file levels, record coordinates for the maximum coverage provided by the materials in the unit, as long as they are reasonably contiguous.” (RAD 5.3D)

EAD

<archdesc>
   <did>
      <materialspec type="coordinates" encodinganalog="5.3D">

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Statement of scale (architectural)¶

Template field Statement of scale (architectural)

CSV Column radStatementOfScaleArchitectural

RAD Rule “Give in English the scale in the units of measure found on the unit being described. If there is no English equivalent for the name of the unit of measure, give the name, within quotation marks, as found on the unit being described.” (RAD 6.3B)

EAD

<archdesc>
   <did>
      <materialspec type="architectural" encodinganalog="6.3B">

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Issuing jurisdiction and denomination (philatelic)¶

Template field Issuing jurisdiction and denomination (philatelic)

CSV Column radIssuingJurisdiction

RAD Rule “Give the name of the jurisdiction (e.g., government) responsible for issuing the philatelic records.” (RAD 12.3B1) “For all units possessing a denomination (e.g., postage stamps, revenue stamps, postal stationery items), give the denomination in a standardized format, recording the denomination number in arabic numerals followed by the name of the currency unit. Include a denomination statement even if the denomination is already recorded as part of the title proper or other title information.” (RAD 12.3C1)

EAD

<archdesc>
   <did>
      <materialspec type="philatelic" encodinganalog="12.3B1">

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Creator¶

Template field Creator

CSV Column creators

RAD Rule Use the Actor name field to link an authority record to this description. Search for an existing name in the authority records by typing the first few characters of the name. Alternatively, type a new name to create and link to a new authority record.

EAD

<archdesc>
   <bioghist encodinganalog="1.7B">
      <chronlist>
         <chronitem>
            <eventgrp>
               <event>
                  <origination encodinganalog="1.7C">
                     <name>

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Biographical history¶

Template field Biographical history

CSV Column creatorHistories

RAD Rule “Record in narrative form or as a chronology the main life events, activities, achievements and/or roles of the entity being described. This may include information on gender, nationality, family and religious or political affiliations. Wherever possible, supply dates as an integral component of the narrative description.” (ISAAR 5.2.2)

See also RAD section 1.7B1.

EAD

<archdesc>
   <bioghist encodinganalog="1.7B">
      <chronlist>
         <chronitem>
            <eventgrp>
               <event>
                  <note>

When importing descriptions by CSV, by default this column will create a Biographical history in the authority record, regardless of whether the creator is a person, family, or organization. To specify the entity type when importing creators, users would need to import authority records.

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Place¶

Template field Place

CSV Column N/A

RAD Rule “For an item, transcribe the place of publication, distribution, etc., in the form and grammatical case in which it appears.” (RAD 1.4C1). Search for an existing term in the places taxonomy by typing the first few characters of the term name. Alternatively, type a new term to create and link to a new place term.

EAD N/A

Date(s)¶

Template field Date(s)

CSV Column creatorDates

RAD Rule “Give the date(s) of creation of the unit being described either as a single date, or range of dates (for inclusive dates and/or predominant dates). Always give the inclusive dates. When providing predominant dates, specify them as such, preceded by the word predominant…” (1.4B2). Record probable and uncertain dates in square brackets, using the conventions described in RAD 1.4B5.

EAD

<archdesc>
   <bioghist encodinganalog="1.7B">
      <chronlist>
         <chronitem>
            <date type="creation">

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Dates of creation- Start¶

Template field Dates of creation- Start

CSV Column creatorDatesStart

RAD Rule Enter the start year. Do not use any qualifiers or typographical symbols to express uncertainty. Acceptable date formats: YYYYMMDD, YYYY-MM-DD, YYYY-MM, YYYY.

EAD

<archdesc>
   <bioghist encodinganalog="1.7B">
      <chronlist>
         <chronitem>
            <date type="creation" normal="[start/end]">

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Dates of creation- End¶

Template field Dates of creation- End

CSV Column creatorDatesEnd

RAD Rule Enter the end year. Do not use any qualifiers or typographical symbols to express uncertainty. Acceptable date formats: YYYYMMDD, YYYY-MM-DD, YYYY-MM, YYYY.

EAD

<archdesc>
   <bioghist encodinganalog="1.7B">
      <chronlist>
         <chronitem>
            <date type="creation" normal="[start/end]">

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Dates of creation- Note¶

Template field Dates of creation- Note

CSV Column creatorDatesNotes

RAD Rule “Make notes on dates and any details pertaining to the dates of creation, publication, or distribution, of the unit being described that are not included in the Date(s) of creation, including publication, distribution, etc., area and that are considered to be important. ” (RAD 1.8B8) “Make notes on the date(s) of accumulation or collection of the unit being described.” RAD 1.8B8a)

EAD

<archdesc>
   <bioghist encodinganalog="1.7B">
      <chronlist>
         <chronitem>
            <eventgrp>
               <event>
                  <note type="eventNote">

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Physical description¶

Template field Physical description

CSV Column extentAndMedium

RAD Rule “At all levels record the extent of the unit being described by giving the number of physical units in arabic numerals and the specific material designation as instructed in subrule .5B in the chapter(s) dealing with the broad class(es) of material to which the unit being described belongs.” (RAD 1.5B1) Include other physical details and dimensions as specified in RAD 1.5C and 1.5D. Separate multiple entries in this field with a carriage return (i.e. press the Enter key on your keyboard).

EAD

<archdesc>
   <did>
      <physdesc>
         <extent encodinganalog="1.5B1">

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Title proper of publisher’s series¶

Template field Title proper of publisher’s series

CSV Column radTitleProperOfPublishersSeries

RAD Rule “At the item level of description, transcribe a title proper of the publisher’s series as instructed in 1.1B1.” (RAD 1.6B)

EAD

<archdesc>
   <did>
      <unittitle>
         <bibseries>
            <title encodinganalog="1.6B1">

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Parallel titles of publisher’s series¶

Template field Parallel titles of publisher’s series

CSV Column radParallelTitlesOfPublishersSeries

RAD Rule “Transcribe parallel titles of a publisher’s series as instructed in 1.1D.” (RAD 1.6C1)

EAD

<archdesc>
   <did>
      <unittitle>
         <bibseries>
            <title type="parallel" encodinganalog="1.6C1">

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Other title information of publisher’s series¶

Template field Other title information of publisher’s series

CSV Column radOtherTitleInformationOfPublishersSeries

RAD Rule “Transcribe other title information of a publisher’s series as instructed in 1.1E and only if considered necessary for identifying the publisher’s series.” (RAD 1.6D1)

EAD

<archdesc>
   <did>
      <unittitle>
         <bibseries>
            <title type="otherInfo" encodinganalog="1.6D1">

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Statement of responsibility relating to publisher’s series¶

Template field Statement of responsibility relating to publisher’s series

CSV Column radStatementOfResponsibilityRelatingToPublishersSeries

RAD Rule “Transcribe explicit statements of responsibility appearing in conjunction with a formal title proper of a publisher’s series as instructed in 1.1F and only if considered necessary for identifying the publisher’s series.” (RAD 1.6E1)

EAD

<archdesc>
   <did>
      <unittitle>
         <bibseries>
            <title type="statRep" encodinganalog="1.6E1">

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Numbering within publisher’s series¶

Template field Numbering within publisher’s series

CSV Column radNumberingWithinPublishersSeries

RAD Rule “Give the numbering of the item within a publisher’s series in the terms given in the item.” (RAD 1.6F1)

EAD

<archdesc>
   <did>
      <unittitle>
         <bibseries>
            <num encodinganalog="1.6F">

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Note on publisher’s series¶

Template field Note on publisher’s series

CSV Column radPublishersSeriesNote

RAD Rule “Make notes on important details of publisher’s series that are not included in the Publisher’s series area, including variant series titles, incomplete series, and of numbers or letters that imply a series.” (RAD 1.8B10)

EAD

<archdesc>
   <odd type="bibSeries">

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Custodial history¶

Template field Custodial history

CSV Column archivalHistory

RAD Rule “Give the history of the custody of the unit being described, i.e., the successive transfers of ownership and custody or control of the material, along with the dates thereof, insofar as it can be ascertained.” (RAD 1.7C)

EAD

<archdesc>
   <custodhist encodinganalog="1.7C">

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Scope and content¶

Template field Scope and content

CSV Column scopeAndContent

RAD Rule “At the fonds, series, and collection levels of description, and when necessary at the file and the item levels of description, indicate the level being described and give information about the scope and the internal structure of or arrangement of the records, and about their contents.” (RAD 1.7D)

“For the scope of the unit being described, give information about the functions and/or kinds of activities generating the records, the period of time, the subject matter, and the geographical area to which they pertain. For the content of the unit being described, give information about its internal structure by indicating its arrangement, organization, and/or enumerating its next lowest level of description. Summarize the principal documentary forms (e.g., reports, minutes, correspondence, drawings, speeches).” (RAD 1.7D1)

EAD

<archdesc>
   <scopecontent encodinganalog="1.7D">

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Physical condition¶

Template field Physical condition

CSV Column physicalCharacteristics

RAD Rule “Make notes on the physical condition of the unit being described if that condition materially affects the clarity or legibility of the records.” (RAD 1.8B9a)

EAD

<archdesc>
   <phystech encodinganalog="1.8B9a">

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Immediate source of acquisition¶

Template field Immediate source of acquisition

CSV Column acquisition

RAD Rule “Record the donor or source (i.e., the immediate prior custodian) from whom the unit being described was acquired, and the date and method of acquisition, as well as the source/donor’s relationship to the material, if any or all of this information is not confidential. If the source/donor is unknown, record that information.” (RAD 1.8B12)

EAD

<archdesc>
   <acqinfo encodinganalog="1.8B12">

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Arrangement¶

Template field Arrangement

CSV Column arrangement

RAD Rule “Make notes on the arrangement of the unit being described which contribute significantly to its understanding but cannot be put in the Scope and content (see 1.7D), e.g., about reorganisation(s) by the creator, arrangement by the archivist, changes in the classification scheme, or reconstitution of original order.” (RAD 1.8B13)

EAD

<archdesc>
   <arrangement encodinganalog="1.8B13">

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Language of material¶

Template field Language of material

CSV Column language

RAD Rule “Record the language or languages of the unit being described, unless they are noted elsewhere or are apparent from other elements of the description.” RAD (1.8.B14).

EAD

<archdesc>
   <did>
      <langmaterial encodinganalog="1.8B9a">
         <language langcode="___">

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Script of material¶

Template field Script of material

CSV Column script

RAD Rule “[N]ote any distinctive alphabets or symbol systems employed.” RAD (1.8.B14)

EAD <langmaterial> <language scriptcode>

<archdesc>
   <did>
      <langmaterial encodinganalog="1.8B9a">
         <language scriptcode="___">

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Language and script note¶

Template field Language and script note

CSV Column languageNote

RAD Rule “Record the language or languages of the unit being described, unless they are noted elsewhere or are apparent from other elements of the description. Also note any distinctive alphabets or symbol systems employed.” RAD (1.8.B14).

EAD

<archdesc>
   <did>
      <langmaterial encodinganalog="1.8B9a">

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Location of originals¶

Template field Location of originals

CSV Column locationOfOriginals

RAD Rule “If the unit being described is a reproduction and the location of the original material is known, give that location. Give, in addition, any identifying numbers that may help in locating the original material in the cited location. If the originals are known to be no longer extant, give that information.” (RAD 1.8B15a)

EAD

<archdesc>
   <originalsloc encodinganalog="1.8B15a">

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Availability of other formats¶

Template field Availability of other formats

CSV Column locationOfCopies

RAD Rule “If all or part of the unit being described is available (either in the institution or elsewhere) in another format(s), e.g., if the text being described is also available on microfilm; or if a film is also available on videocassette, make a note indicating the other format(s) in which the unit being described is available and its location, if that information is known. If only a part of the unit being described is available in another format(s), indicate which parts.” (RAD 1.8B15b)

EAD

<archdesc>
   <altformavail encodinganalog="1.8B15b">

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Restrictions on access¶

Template field Restrictions on access

CSV Column accessConditions

RAD Rule “Give information about any restrictions placed on access to the unit (or parts of the unit) being described.” (RAD 1.8B16a)

EAD

<archdesc>
   <accessrestrict encodinganalog="1.8B16a">

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Terms governing use, reproduction, and publication¶

Template field Terms governing use, reproduction, and publication

CSV Column reproductionConditions

RAD Rule “Give information on legal or donor restrictions that may affect use or reproduction of the material.” (RAD 1.8B16c)

EAD

<archdesc>
   <userestrict encodinganalog="1.8B16c">

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Finding aids¶

Template field Finding aids

CSV Column findingAids

RAD Rule “Give information regarding the existence of any finding aids. Include appropriate administrative and/or intellectual control tools over the material in existence at the time the unit is described, such as card catalogues, box lists, series lists, inventories, indexes, etc.” (RAD 1.8B17)

EAD

<archdesc>
   <otherfindaid encodinganalog="1.8B17">

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Associated materials¶

Template field Associated materials

CSV Column relatedUnitsOfDescription

RAD Rule For associated material, “If records in another institution are associated with the unit being described by virtue of the fact that they share the same provenance, make a citation to the associated material at the fonds, series or collection level, or for discrete items, indicating its location if known.” (RAD 1.8B18).

For related material, “Indicate groups of records having some significant relationship by reason of shared responsibility or shared sphere of activity in one or more units of material external to the unit being described.” (RAD 1.8B20).

EAD

<archdesc>
   <relatedmaterial encodinganalog="1.8B18">

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Accruals¶

Template field Accruals

CSV Column accruals

RAD Rule “When the unit being described is not yet complete, e.g., an open fonds or series, make a note explaining that further accruals are expected… If no further accruals are expected, indicate that the unit is considered closed.” (RAD 1.8B19)

EAD

<archdesc>
   <accruals encodinganalog="1.8B19">

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The data entry fields for Other notes. Multiple notes can be added by clicking “Add new”

Other notes- Accompanying material¶

Template field Other notes- Accompanying material

CSV Column radNoteAccompanyingMaterial

RAD Rule “Give details of accompanying material not mentioned in the Physical description area (see 1.5E).” (RAD 1.8B9c)

EAD

<archdesc>
   <odd type="material" encodinganalog="1.5E">

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Other notes- Alpha-numeric designations¶

Template field Other notes- Alpha-numeric designations

CSV Column radNoteAlphaNumericDesignation

RAD Rule “If desirable, make a note of any important numbers borne by the unit being described other than publisher’s series numbers (see 1.6F) or standard numbers (see 1.9).” (RAD 1.8 B11)

EAD

<archdesc>
   <odd type="alphanumericDesignation">

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Other notes- Conservation¶

Template field Other notes- Conservation

CSV Column radNoteConservation

RAD Rule “If the unit being described has received any specific conservation treatment, e.g., if repair work has been done on it, briefly indicate the nature of the work.” (RAD 1.8B9b)

EAD

<archdesc>
   <odd type="conservation" encodinganalog="1.8B9b">

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Other notes- Edition¶

Template field Other notes- Edition

CSV Column radNoteEdition

RAD Rule “Make notes relating to the edition being described or of the relationship of the unit being described to other editions.” (RAD 1.8B7)

EAD

<archdesc>
   <odd type="edition" encodinganalog="1.8B7">

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Other notes- Physical description¶

Template field Other notes- Physical description

CSV Column radNotePhysicalDescription

RAD Rule “Make notes relating to the physical description of the unit being described.” (RAD 1.8B9)

EAD

<archdesc>
   <odd type="physDesc">

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Other notes- Publisher’s series¶

Template field Other notes- Publisher’s series

CSV Column radPublishersSeriesNote

RAD Rule “Make notes on important details of publisher’s series that are not included in the Publisher’s series area, including variant series titles, incomplete series, and of numbers or letters that imply a series.” (RAD 1.8B10)

EAD

<archdesc>
   <odd type="bibSeries">

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Other notes- Rights¶

Template field Other notes- Rights

CSV Column radNoteRights

RAD Rule “Indicate the copyright status, literary rights, patents or any other rights pertaining to the unit being described.” (RAD 1.8B16b)

EAD

<archdesc>
   <odd type="rights" encodinganalog="1.8B16b">

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Other notes- General note¶

Template field Other notes- General note

CSV Column radNoteGeneral

RAD Rule “Use this note to record any other descriptive information considered important but not falling within the definitions of the other notes. (RAD 1.8B21).

EAD

<archdesc>
   <odd type="general" encodinganalog="1.8B21">

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Standard number¶

Template field Standard number

CSV Column radStandardNumber

RAD Rule “Give the International Standard Book Number (ISBN), International Standard Serial Number (ISSN), or any other internationally agreed standard number for the item being described. Give such numbers with the agreed abbreviation and with the standard spacing or hyphenation.” (RAD 1.9B1)

EAD

<archdesc>
   <did>
      <unitid type="standard" encodinganalog="1.9B1">

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Subject access points¶

Template field Subject access points

CSV Column subjectAccessPoints

RAD Rule “Search for an existing term in the Subjects taxonomy by typing the first few characters of the term. Alternatively, type a new term to create and link to a new subject term.”

EAD

<archdesc>
   <controlaccess>
      <subject>

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Place access points¶

Template field Place access points

CSV Column placeAccessPoints

RAD Rule “Search for an existing term in the Places taxonomy by typing the first few characters of the term name. Alternatively, type a new term to create and link to a new place term.”

EAD

<archdesc>
   <controlaccess>
      <geogname>

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Name access points¶

Template field Name access points

CSV Column nameAccessPoints

RAD Rule “Choose provenance, author and other non-subject access points from the archival description, as appropriate. All access points must be apparent from the archival description to which they relate.” (RAD 21.0B) The values in this field are drawn from the Authorized form of name field in authority records. Search for an existing name by typing the first few characters of the name. Alternatively, type a new name to create and link to a new authority record.

EAD

For a personal name or family:

<archdesc>
   <controlaccess>
      <name role="subject">

For a corporate/organizational name:

<archdesc>
   <controlaccess>
      <corpname role="subject">

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Description record identifier¶

Template field Description record identifier

CSV Column descriptionIdentifier

RAD Rule “Record a unique description identifier in accordance with local and/or national conventions. If the description is to be used internationally, record the code of the country in which the description was created in accordance with the latest version of ISO 3166- Codes for the representation of names of countries. Where the creator of the description is an international organisation, give the organisational identifier in place of the country code.”

EAD

<archdesc>
   <odd type="descriptionIdentifier">

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Institution identifier¶

Template field Institution identifier

CSV Column institutionIdentifier

RAD Rule “Record the full, authorised form of name(s) of the agency(ies) responsible for creating, modifying, or disseminating the description, or, alternatively, record a code for the agency in accordance with the national or international agency code standard.”

EAD

<archdesc>
   <odd type="institutionIdentifier">

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Rules or conventions¶

Template field Rules or conventions

CSV Column rules

RAD Rule “Record the international, national, and/or local rules or conventions followed in preparing the description.”

EAD

<eadheader>
   <profiledesc>
      <descrules encodinganalog="3.7.2">

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Status¶

Template field Status

CSV Column descriptionStatus

RAD Rule “Record the current status of the description, indicating whether it is a draft, finalized, and/or revised or deleted.”

EAD

<archdesc>
   <odd type="statusDescription">

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Level of detail¶

Template field Level of detail

CSV Column levelOfDetail

RAD Rule “Record whether the description consists of a minimal, partial, or full level of detail in accordance with relevant international and/or national guidelines and/or rules.”

EAD

<archdesc>
   <odd type="levelOfDetail">

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Dates of creation, revision and deletion¶

Template field Dates of creation, revision and deletion

CSV Column revisionHistory

RAD Rule “Record the date(s) the entry was prepared and/or revised.”

EAD

<archdesc>
   <processinfo>
      <date>

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Language of description¶

Template field Language of description

CSV Column languageOfDescription

RAD Rule “Indicate the language(s) used to create the description of the archival material.”

EAD

<eadheader>
   <profiledesc>
      <language>
         <language langcode="___">

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Script of description¶

Template field Script of description

CSV Column scriptOfDescription

RAD Rule “Indicate the script(s) used to create the description of the archival material.”

EAD

<eadheader>
   <profiledesc>
      <language>
         <language scriptcode="____">

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Sources¶

Template field Sources

CSV Column sources

RAD Rule “Record citations for any external sources used in the archival description (such as the Scope and Content, Custodial History, or Notes fields).”

EAD

<archdesc>
   <did>
      <note type="sourcesDescription">

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Publication status¶

Template field Publication status

CSV column publicationsStatus

RAD Rule N/A

EAD

<archdesc>
   <odd type="publicationStatus">

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Display standard¶

Template field Display standard

CSV column N/A

RAD Rule N/A

EAD N/A

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Appraisal¶

Template field N/A

CSV Column Appraisal

RAD Rule N/A

EAD

<archdesc>
   <appraisal encodinganalog="3.3.2">

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